Effective Email Signature Design This may seem like a completely obvious point, but your signature is hugely important. You can't just hand your business card over in an email so the signature takes place of your business card.

Every email client, whether desktop or mobile, has the option to set an automatic signature. Take a moment to configure that setting and every message you send will have a closing without having to type anything extra and it will always be consistent.

Set up a professional Email Signature easily with Cloake Creative
Use in all your email messages, WORD documents, even PDF documents
Include your thumbnail photo and/or company logo and all your contact info
Include links to your profiles on Facebook etc... and your company website
Use a Cloake Creative signature to standardise your email signatures and maintain your brand consistency.

Checklist to consider when designing your email signature:

Name of individual
Job title of individual
Qualifications / certifications
Logo
Name of business or organisation
Contact phone number, land line, mobile and/or 0800 number
Postal address
Fax number
Email address
Website address

We make sure your email signature is effective:

Keep it as short as you can while providing all of the information you deem most important. You can condense information into fewer lines by using pipes (|) or colons (::) to separate the text.
Use your contact preference to avoid including multiple phone numbers and email addresses.
Include your email address, incase it is not included in the replies and forwards.
The top of the email is not for pretty images.
Keep the number of linked images to a minimum.
Any critical branding elements should be created as text, simple plain text is best; skip colors, special fonts and graphics.
If you must use CSS, then use in-line CSS orate identity strategy. It should follow the same graphics standards as the rest of your communications material (stationary, brochures, letterheads, etc).
Sometimes a single email signature is not appropriate for all aspects of a business. People may have different signatures for different occasions.
Use a shorter version of your signature for reply emails.
Remind people please consider the environment before printing the e-mail
Visit our page on stationery design here...

Here is an example:

Roselyn Cloake
Cloake Creative - Communication Design Studio
PO Box 779, Timaru, 7910, New Zealand
03 688 8106
roselyn@cloake.co.nz

Please consider the environment before printing this e-mail. Please contact us immediately if you are unable to detach or download our attachments. Disclaimer: The information contained in this document is confidential to the addressee(s) and may be legally privileged. If you have received this e-mail message in error, or if you are not the intended recipient please delete it and notify me. Any dissemination or use of this information by a person other than the intended recipient is unauthorised and may be illegal. Thank you." No responsibility is accepted for any virus or defect that might arise from opening this e-mail or attachments, whether or not it has been checked by anti-virus software.